Fayetteville Policies and Procedures  321.0 

Lost and Undeliverable Paychecks and Final Compensation for Terminating Employees

Lost Paychecks

A stop payment must be placed on a lost payroll check before a replacement check can be issued. Employees who lose payroll checks will be charged a processing fee of $35.00 per lost check. This fee will be waived if the employee opts to sign up for direct deposit at the time of completing the lost check affidavit.

If a payroll check is lost in the mail, a stop payment will not be placed on the check until ten (10) working days after the pay date of the check. 

Undeliverable Paychecks

Paychecks that are returned to the University by the postal service or other courier as undeliverable are held in the Treasurer's Office and can be picked up by the former employee until the check becomes stale-dated, six months from the date of issue. The checks are then turned over to the Controller's Office for compliance with the Arkansas Unclaimed Property Act, Ark. Code §18-28-101 et seq.

Final Compensation for Terminating Employees

Financial Affairs disburses final compensation to terminating employees in the same manner in which the employee is normally paid (direct deposit to checking and/or savings, direct deposit to pay card or U.S. mail to the home address listed in Workday). If a terminating employee is not set up on direct deposit, the final check will be sent to the employee’s home address listed in Workday. Employees are responsible for keeping their home address accurately updated in Workday.

Any indebtedness to the university may be deducted from the terminating employee's final compensation consistent with the provisions of Board of Trustees Policy 405.2, subject to the limitations therein.

In extenuating circumstances, the Payroll Services Office may cancel a direct deposit request and issue a check.

Revised September 5, 2024
Revised June 6, 2022
Revised February 1, 2016
Reformatted for Web April 28, 2014
Revised August, 1997
July 1, 1991