Fayetteville Policies and Procedures  324.0 

Professional/Consultant Services (PCS)

The following are current requirements for contract review and approval:

  1. PCS $0-9,999 – May be processed on a purchase order via submission of a requisition and completed University of Arkansas Vendor ID Form to the Business Services Office prior to performance of the services. Average process time is 24-48 hours. (If services with the same individual or firm exceeds $10,000 in one Fiscal Year, see requirements below for “PCS $10,000 - $20,000”). Required Forms:
  2. PCS $10,000 - $20,000 – Requires completion of PCS Contract and mandatory attachments. Contracts are reported to the Office of State Procurement on a monthly basis. Requisition and all forms are to be submitted to the Business Services Office prior to performance of the services. University signature is by UAF Agency Purchasing Official. Average process time is 1-2 weeks. Required Forms:
  3. PCS $20,001 - $49,999 – All of the $10,000 - $20,000 requirements stated above PLUS one of the following:
  4. PCS $50,000 – $74,999 – All of the $20,001 - $49,999 requirements stated above PLUS the following:                                      
    • Signature/approval by University of Arkansas System
    • Signature/approval by Office of State Procurement
    • Signature/approval by Legislative Council
      NOTE:  Average process time is 6-8 weeks.

  5. PCS $75,000 & Above – All of the $50,000 - $74,999 requirements stated above PLUS the following:
    • Instead of 3 bid quotations, completion of the formal Invitation for Bid or Request for Proposal process is required.
      NOTE:  This adds 4-8 weeks to the average process time.

  6. General Information

 

Revised February 20, 2018
Reformatted for Web May 23, 2014
Revised April 1, 2014
Revised October, 2002
Revised August 1, 1997
April 13, 1989