Fayetteville Policies and Procedures 320.1
Parking, Charter Bus, and Bus Stop Use for On-Campus Events
To ensure limited interruption to daily campus transit and parking activities, the Director of Transit and Parking shall be informed of all on-campus events requiring special parking arrangements, the use of Razorback Transit bus stops, or charter buses on campus.
It shall be the responsibility of any individuals or groups organizing an on-campus event requiring parking, charter buses, or the use of Razorback Transit bus stops to contact Transit and Parking. When contacted, the Director of Transit and Parking or his/her designee will assess the event and then advise the individuals or groups organizing the event whether special parking arrangements and personnel are necessary, whether Razorback Transit bus stops may be utilized, and where charter buses may load and park. If special parking arrangements or personnel are required, the Director or his/her designee will advise the person or group organizing the event of the number of personnel necessary, the reason for their assignment, and the anticipated cost of the deployment. The Director or his/her designee will coordinate with the University Police Department for any assistance needed for charter bus operations.
The use of Razorback Transit bus stops, by other than Razorback Transit vehicles, is prohibited without prior approval from the Director or his/her designee.
The Transit and Parking Department will have sole authority for arranging parking services and personnel for all events that occur on the grounds owned or controlled by the University with the exception of Athletic event priority parking.
Section 1—Special Events Parking Procedures
These procedures will be followed for all campus events requiring special parking. The Director of Transit and Parking will approve all exceptions to these procedures and any exception will be for one event only.
1.1
All special events will be planned with the least possible disruption to daily parkers.
On campus residents will be moved only when necessary and all other area parking lots
have been fully utilized.
1.2
The Director of Transit and Parking, or his/her designee, will determine which spaces
may be used for event parking. This will be done on an event-by-event basis. The use
of spaces for one event should not be considered approval for use of the spaces for
any other or similar event.
1.3
Special events parking notification will be made to the campus by Transit and Parking through
the use of signs posted in the parking lots to be closed for the event, information posted
on the Transit and Parking web site, and communication with the department heads and building executives in the area
of the special event.
1.4
All parking passes and drive through passes for special events will be provided by
the Transit and Parking Department except athletic event priority passes. The number
of athletic priority passes issued for each location will be coordinated with the
Transit and Parking Director.
1.5
All events require at least two weeks advance notification to Transit and Parking
to allow notification to the campus.
1.6
Vehicles that have not moved from the designated areas will be towed or relocated.
The expense of towing a vehicle will rest with the vehicle owner/operator. The expense
of relocating a vehicle will rest with the department hosting the special event, except
for athletic event relocations from priority athletic lots, which will be the responsibility
of the vehicle owner.
1.7
Transit and Parking will oversee the hiring, training and briefing of all special
events parking personnel to ensure all employees will have the same information and
to coordinate their actions. (See note under athletic events.)
1.8
Transit and Parking will be the point of contact for all special event parking questions except
those involving athletic priority permit issuance.
1.9
Lot personnel will leave their posts only after being authorized to do so by their
supervisor. Before leaving their posts, they will move all barricades and signs to
the designated location.
1.10
During the event, barricades and signs will either be picked up or stored on site
at a designated location.
1.11
The cost of all special events parking, including but not limited to enforcement,
signage, permits, personnel, equipment and the standard reserved space fee will be
charged to and paid by the sponsor of the event.
1.12
Transit and Parking will make every effort to provide parking for employees and students displaced
due to special events; however, this may not be possible in all cases.
1.13
No permanent signs will be posted in a parking lot without the approval of the Director
of Transit and Parking.
1.14
Resident Reserved permit holders will be allowed to enter and exit their assigned
zones at all times during the event. Routes will be determined by the University of
Arkansas Police Department (UAPD).
1.15
Transit and Parking will be responsible for maintaining a current copy of these procedures on
its website and updating them as needed.
1.16
UAPD will be advised one week in advance of information needed for officer briefings, unless
otherwise specified in this document.
1.17
Departments authorizing the use of their facilities for special events by organizations outside
the university will advise the event sponsor of its responsibility to contact Transit and
Parking to coordinate parking. The Facilities Department will provide a copy of the facility
reservation form for applicable campus events to Transit and Parking.
Section 2—Athletic Events
2.1
All athletic event parking lots will be marked with permanent signs on the parking
lot sign posts or separate sign posts stating the lot is an athletic event lot. These
lots will be posted on the Transit and Parking web site with an explanation of the
dates and times the lots must be cleared. The building executives and department heads
in surrounding buildings will also be contacted so they can notify the building occupants.
2.2
The Transit, Parking and Traffic Committee will review the use of additional parking
lots for athletic events. Additional lots will be recommended based upon evidence
that all other available lots are fully utilized and that other campus activities
are not unduly affected.
2.3
The Athletics Department will hire lot personnel for priority athletic parking lots.
Foundation personnel will follow procedures approved by Transit and Parking, University
Housing and the Athletic Department.
2.4
Resident Reserved permit holders will not be towed or relocated from their Resident Reserved
parking lots.
2.5
The University of Arkansas parking policy concerning lost, stolen, altered or forged parking permits will also apply to priority
permits. Vehicles may be cited, towed and impounded and the driver’s campus parking
privileges may be suspended for one year.
2.6
The use of all athletic parking lots will be reviewed annually.
Section 3—Athletic Event Parking
3.1
Event parking will be coordinated between the Associate Athletic Director for Event
Management and the Director of Transit and Parking or their respective designees.
3.2
Priority parking permits will be supplied by the Razorback Foundation and/or the Athletics
Department depending on the nature of the athletic event.
Section 4—Football Parking
4.1
Parking lots to be used for home football games are indicated on the football parking
maps on the Transit and Parking website. Vehicles will be relocated from designated lots beginning at midnight prior to kick-off.
4.2
Priority RV’s will be parked at the Road Hog Park at 1159 West 15th Street.
4.3
Non-priority and visiting RV’s will park in the parking lot on the west side of Road
Hog Park, if space is available.
4.4
UAPD will be advised two weeks before each football game of information necessary
for its briefings.
Section 5—Men’s Basketball Parking
Parking lots to be used for home basketball games are indicated on the basketball parking maps on the Transit and Parking website. They are to be cleared by two (2) hours prior to home ballgames, but not before 5 p.m. on weekdays with the exception of lot 73, which must be cleared by but not before 6 p.m. prior to home ballgames.
Section 6 —Women’s Athletic Events
6.1
Parking lots to be used for home athletic events are indicated on the maps on the
Transit and Parking website. They are to be cleared by two (2) hours prior to home athletic events, but will
not be cleared prior to 5 p.m. on weekdays.
6.2
The metered spaces in the Meadow Street Parking Garage will be shared by the Health,
Physical Education and Recreation (HPER) customers and athletic event fans. The metered
spaces will not be cleared or reserved during HPER operating hours. Parking meter
payment will not be required during an athletic event.
6.3
Available spaces in the other non-Resident Reserved University of Arkansas parking
lots may be used after 8 p.m. Monday through Friday and on weekends. These will not
be cleared nor will spaces be reserved for fan parking.
6.4
Lot 59 will not be cleared or reserved for weekday athletic events. Unoccupied spaces
may be used after 5 p.m.
6.5
Lot 45 will not be cleared or reserved for weekday athletic events prior to 5 p.m.
It may be reserved after 5 p.m. upon request.
Section 7—Women’s Basketball Parking
Vehicles parked in lot 55, 56D, 60 and 62 will be cited and relocated two hours prior to women’s home games, but no earlier than 5 p.m. on weekdays.
Section 8—Women’s Softball and Soccer Parking
Citations will not be issued in lot 56 for no permit violations from two hours prior to until two hours after the game.
Section 9—Volleyball, Gymnastics Parking
Lots 59 and 45 will be reserved for fan parking after 5 p.m. weekdays and at designated times on weekends, for athletic events. The lots will not be cleared.
Section 10—Charter Buses
Charter buses on campus can create traffic and pedestrian safety issues. Passenger boarding shall occur only in designated areas to provide the least disruption to daily campus operations and the most safety for passengers. Charter bus operators shall contact Transit and Parking at least five business days, or as soon as they receive the request, prior to their on-campus event to coordinate bus routes, parking and boarding locations. Charter bus operators failing to contact Transit and Parking to coordinate on campus events may be prohibited from parking or providing services on campus.
Revised September 26, 2016
Reformatted for Web November 14, 2014
Revised September 24, 2012
Revised December 15, 2011
Revised October 13, 2009
Revised June 11, 2007
Revised April 23, 2004
October 19, 200