Fayetteville Policies and Procedures  702.1 

Building Executives - Duties and Responsibilities

The building executive for each campus facility is the main contact person for that facility. Individuals in the building will contact the building executive relative to problems and concerns, and the building executive will coordinate with Facilities Management, or other University department, to address issues. The building executive will also serve as a primary contact for Facilities Management in providing feedback on the condition of academic and administrative space, helping to determine building repair priorities and identify persistent problems. Listed below is a summary of the major duties and responsibilities of a building executive. This list is not all inclusive.

The building executive serves as the primary contact person for the building in case of emergencies, both from building occupants and to Facilities Management, University Police, Emergency Management, etc. Emergencies may include, but are not limited to, any of the following conditions:

    • Fire
    • Severe Weather/ Natural Disaster
    • Active  Threat
    • Utility Outage (Power, Water, etc.)
    • Medical Emergency
    • Building Evacuation
    • Bomb Threat
    • Hazardous Material Condition

The building executive serves as the  primary contact person for the building relative to any facility problems or problems relating to the grounds immediately surrounding the facility. This includes, but is not limited to, the following:

    • Building Repair/Maintenance Problems
    • Building Security Problems
    • Building Signs and Directory
    • Problems Relative to the Grounds and Lighting immediately Surrounding the Facility
    • Health and Safety Issues Relative to the Facility and Grounds Surrounding the Facility

The building executive serves as the primary contact person for the building relative to communicating, or IT issues regarding the facility to building occupants. The building executive is also the primary communication contact by the University relative to matters affecting space management.

The building executive is:

    • The contact responsible for completing the Annual Space Audit – Room Use Survey System (RUSS).
    • The individual in the building required to approve key requests for access to the building (for building master, submaster and external doors only).
    • The main contact for the facility to oversee safety procedures for the building and to coordinate between occupants and the proper campus safety partners.
    • The contact for any renovations in the building. Facilities Management will review all renovations in the facility with the building executive prior to initiating action.
    • The contact for recycling program administered by Facilities Management.
    • Responsible for ensuring building occupants have access to their Building Emergency Action Plan (BEAP). Maintain and update the annexes of the plan at least annually, and coordinate with Emergency Management to provide training to occupants on the plan on a regular ongoing basis.
    • The contact for approval of space usage requests.
    • Responsible for maintaining current familiarity with and seeking to ensure that facility usage complies with University policies regarding use of University facilities, display spaces, and signage, such as Fayetteville Policies and Procedures 708.0.  Provides notification to other University officials of facility use requests when required.

In buildings housing academic (teaching) facilities, the building executive is the person to whom individuals who teach in the building may report their needs and problems with the facilities and teaching equipment and who is responsible for seeing that such reports get a prompt response. In areas of Facilities Management responsibility, the building executive will assist faculty in reporting problems or needs. In connection with his or her duties, the executive will make periodic reviews of the facilities and report to the dean on maintenance and renovation needs. The building executive may also be responsible for maintaining a secure storage for equipment which cannot be left in the classroom(s).

The building executive for each facility will be appointed by the dean, director, or department head of the school, college, or auxiliary that occupies or makes the greatest use of the building. When practical, building executives should be an occupant of the facility each represents. There is no term of appointment for the building executive, as the individual will serve in this capacity until he or she formally resigns or a new individual is appointed. To the greatest extent possible it is hoped that building executives will have long tenures in this role.

The building executive will be provided initial and reoccurring training, as needed, by campus stakeholders including UAPD, Facilities Management, etc.

Revised April 6, 2026
Reformatted for Web May 16, 2014
Revised May 12, 2011
Revised April, 2011
Revised August, 2002
April 22, 1992