Fayetteville Policies and Procedures  733.0 

Vehicle Identification Policy

  1. Overview
    University owned vehicles are required to be registered with Transit and Parking and display unique decal IDs to help track and identify vehicle operators on campus, ensure appropriate use, and maintain high levels of accountability.

  2. Purpose
    This policy is designed to outline the identification rules, standards, and reporting procedures for University owned vehicles in keeping with the university’s commitment to upholding the leading standards in safety and accountability.

  3. Scope
    This policy applies to ALL University departments that maintain possession of vehicles including but not limited to licensed vehicles (i.e., cars, trucks, vans, etc.), low speed vehicles (LSV’s) and all other non-conventional motor and electric vehicles (i.e. golf carts, vantages, side-by-sides, tigers, UTVs, ATVs etc.)

    • This policy does not apply to motorized scooters, ADA assistive devices, or Razorback Transit Buses and vans

    • For purposes of this policy, Section D. Game Day Use and Reporting, shall apply to both University departments as well as all individuals or entities other than official University units or departments, visiting or attending campus

  4. Policy

    1. Registration:
      All vehicles must be registered with Transit and Parking and display University supplied decals to serve as its unique identification.

    2. Decal Placement:

      1. Both driver side and passenger side front fenders shall display a decal

      2. One decal ID shall be placed in a clearly visible location on the rear of the vehicle

  5. Enforcement
    Vehicles observed as operating without a decal ID may be issued a and required to be registered with Transit and Parking.

    Inability to identify a vehicle operator in the event of a reported incident will result in the applicable department’s reprimand and a recommendation to the appropriate vice chancellor for the revocation of vehicle privileges.

  6. Procedures and Reporting

    1. Reporting Procedures:

      1. Departments possessing vehicles shall inventory and report all vehicles to Transit and Parking.

      2. Transit and Parking will issue decal IDs for each vehicle to be equipped with prior to use.

        1. The production cost of the decal IDs will be billed accordingly to each department at cost

      3. Newly acquired vehicles are expected to be registered with Transit and Parking immediately upon acquisition and equipped with provided decal ID prior to starting use.

      4. In the event a vehicle is transferred from one department to another, the department acquiring the vehicle shall re-register the vehicle with Transit and Parking and display the appropriate decal ID.

    2. Monitoring Vehicle Use:
      Vehicle use shall be monitored independently by each department.

      1. Record keeping logistics will be at the discretion of each department, but it is recommended the following be documented/tracked anytime a vehicle is in use in the event of a complaint, traffic citation, etc.:

        1. Unique Vehicle Identification Number

        2. Date, Time, and Duration of Use

    3. Accident Reporting:
      In the event of an accident, in addition to the pre-established procedures outlined in Fayetteville Policies and Procedures 700.2 and state/federal law, details of the incident are to be reported to the University Police and Risk Management.

    4. Game Day Use and Reporting:
      Any person or persons wanting to operate a vehicle for any reason during a home game day in campus areas other than those specifically designed for vehicle use (e.g., seeking to operate golf carts on sidewalks or other campus hardscape) shall notify the Athletics Department and request a temporary decal ID to be displayed on the windshield in a location that does not obstruct driver visibility. This requirement applies to both University owned vehicles already displaying a decal ID as well as non-University owned vehicles.

Published June 24, 2024