Fayetteville Policies and Procedures  505.0 

Registration: Withholding of Registration Privileges, Transcripts and Diplomas (HOLDS)

The Registrar or Treasurer is authorized to withhold registration, grade transcripts and diplomas from students and former students for non-compliance with university requirements, past due financial obligations, fraud, and other reasons in accordance with applicable laws and regulations. The Registrar or Treasurer is also authorized to add additional holds as needed and delegate the application and removal of holds in the university’s record systems to other departments as appropriate. The department placing the hold is responsible for removing the hold when the student satisfies the hold condition.

Reasons for withholding include, but are not limited to, the following:

  • Past due financial obligations
  • Failure to complete a financial responsibility agreement
  • Failure to complete a required Perkins student loan exit interview
  • Failure to comply with the freshman housing requirement as defined in Fayetteville Policies and Procedures 507.1
  • Non-compliance with directives or sanctions from the Office of Student Standards and Conduct
  • Failure to show proof of immunizations
  • Fraudulent activities

Regarding past due financial obligations, registration may be withheld when the financial obligations are 30 days or more past due and greater than or equal to $500.00 in aggregate. Registration may also be withheld when the financial obligations are over 1 (one) year past due for amounts less than $500.00. Nothing in this policy is intended to deny a student the ability to drop a class or officially withdraw (drop all classes) from the university.

With respect to any sums owed, this policy does not apply to students or former students if the University knows or has reason to know that a bankruptcy petition has been filed on behalf of the student or former student, or if the University has received notice that the debt has been discharged in bankruptcy. Upon the conclusion of the bankruptcy case, this policy shall apply to all debt not discharged in the bankruptcy proceeding.

In accordance with U.S. Department of Education regulation 34 CFR § 668.14(b)(33), the university will not withhold official transcripts or take any other negative action against a student related to a balance owed by the student that resulted from an error in the institution's administration of the Title IV, HEA programs, or any fraud or misconduct by the institution or its personnel. Further, per 34 CFR § 668.14(b)(34), upon request by a student, the institution will provide an official transcript that includes all the credit or clock hours for payment periods in which the student received Title IV, HEA funds and for which all institutional charges were paid or included in an agreement to pay at the time the request is made, so long as the student has made at least one payment and is current on payments under the plan.

Definitions

For purposes of implementing this policy, the following definitions apply:

Registration includes all course registrations.

Academic Transcript refers to an official university transcript. An official transcript will include the university seal.

Diploma refers to an official university diploma. An official diploma will include the university seal.

Revised June 28, 2024
Revised July 6, 2021
Revised March 23, 2016
Revised August 3, 2015
Reformatted for Web May 6, 2014
Revised December 5, 2011
Revised March 2007
Revised December 2004
Revised November 2000
Revised: October 1998
Revised: June 1997
Revised: May 2, 1994
Written: August 17, 1992, Treasurer’s Office