Fayetteville Policies and Procedures  302.1 

Non-University Owned Aircraft

On occasion, the University utilizes non-owned aircraft for the purpose of completing official University travel. These non-owned aircraft are typically made available for use by supporters of the University including the Department of Athletics. Non-owned aircraft may also include the use of commercial charter services. This policy will provide guidelines for the use of any nonowned aircraft for travel by employees on official University business.

Approval of Non-owned Aircraft

The University’s Chief Pilot will review and approve, in advance and in writing, the aircraft, insurance, and pilot requirements for all non-owned aircraft that are made available for official University travel.

The Chief Pilot will provide to the Athletic Director, Athletic Business Office, Athletic Compliance Office, Razorback Foundation, Risk Management, and the Chancellor’s Office a list of all nonowned aircraft that have been approved for use. The Chief Pilot will review and update this list on a semi-annual basis.

Employees are prohibited from utilizing for University business travel any non-owned aircraft that have not been approved under this policy.

Approval of Travel

Employees will follow the standard University policies and procedures for requesting approval of official business travel. In addition, employees will follow standard departmental procedures for requesting use of a University plane. If a University plane is not available, the Chancellor or his designee may approve the use of a non-owned aircraft that has been approved under this policy.

Employees are prohibited from utilizing for University business travel any non-owned aircraft that have not been approved under this policy.

Aircraft Requirements

Provided by Individuals or Companies

All non-owned aircraft shall be powered by turbine engine, and maintained as required by the aircraft manufacturer and all applicable FAA operational specifications. No piston aircraft shall be approved. Examples: Bonanza, Baron, Cessna 172-210 series & Piper piston aircraft. The owner or operator of the aircraft shall be required to have on file copies of their charter certificates, contracts, insurance, and pilot training records. The University’s Chief Pilot obtain and maintain all documentation necessary for approval of the non-owned aircraft. At a minimum, this will include current insurance and pilot endorsements.

Provided by Commercial Charter Services

All charter aircraft shall be powered by turbine engine, and maintained as required by the aircraft manufacturer and all applicable FAA Part 135 operational specifications. No piston aircraft shall be approved. Examples: Bonanza, Baron, Cessna 172-210 series & Piper piston aircraft. The owner or operator of the aircraft shall be required to have on file copies of their charter certificates,  contracts, insurance, and pilot training records. The University’s Chief Pilot will obtain and maintain all documentation necessary for approval of the non-owned aircraft. At a minimum, this will include current insurance and pilot endorsements.

All Aircraft

All aircraft must have a current certificate of airworthiness, and must have been inspected within the past 12 months unless an applicable exception exists pursuant to 14 § CFR 91.409(c).

Insurance Requirements

Aircraft owners will maintain a minimum of $25 million of liability insurance for the aircraft. The Board of Trustees of the University of Arkansas and The Razorback Foundation, Inc. shall be named as additional insureds as follows: “Board of Trustees of the University of Arkansas, The Razorback Foundation, Inc., and their respective trustees, directors, officers, representatives and employees.” Copies of these insurance certificates will be held on file by the University’s Chief Pilot.

If it becomes necessary to establish new liability limits in keeping with current industry standards, the University’s Chief Pilot, in consultation with the Director of Risk Management of the University, will recommend the acceptable limits of liability.

Pilot Requirements

Two pilots are required for all flights involving University personnel and Razorback Foundation. Pilots shall have, as a minimum:

Captain

  • Commercial Pilot Certificate
  • Current FAA Medical Certificate
  • Type rating as required by aircraft type
  • Training in the aircraft type at Flight Safety or equivalent within the past 12 months
  • Be employed as a pilot
  • Minimum 3000 hours Pilot in Command, 750 hours of which are in Multi-Engine aircraft
  • Minimum 1000 hours turbine powered aircraft, and
  • Minimum 250 hours in the type of aircraft to be flown

Copilot

  • Commercial Pilot Certificate
  • Current FAA Medical Certificate
  • Second in Command type rating as required by aircraft type
  • Training in the aircraft type at Flight Safety or equivalent within the past 12 months
  • Be employed as a pilot
  • 1500 hours Pilot in Command, 250 hours of which are Multi-Engine aircraft
  • Minimum of 100 hours turbine powered aircraft, and
  • Minimum 50 hours in aircraft type

If contract pilots who are not named in their company's insurance policy are used, they must meet the open-pilot warranty of their company’s insurance policy.

Revised June 24, 2024
Reformatted for Web October 22, 2014
November 2011